HOW TO FINANCE YOUR TRIP TO THE SSDP CONFERENCE
Use Your CAT points
Chapter Activity Tracker points you’ve accumulated over the semester can be used to cover your conference registration and lodging. Talk to your Movement Building Fellow or Global Program Coordinator, or email email@example.com to redeem your CAT points. The last day to make CAT point arrangements is February 28, 2020. However, it is strongly recommended that you do so before the end of January so that you have enough time to book your flight at an affordable rate, and so that you are able to claim a lodging space before they all fill up. The price (both in dollars and in CAT points) for registration will increase on February 7 and again on February 28.
Current SSDP chapter members can use their CAT (Chapter Activity Tracker) Points to register and reserve lodging for the conference. Members traveling from outside of the U.S. are eligible to apply for travel reimbursement funds.
Registration discounts will be awarded at a ratio of 1 CAT point to $1 (so, 225 CAT points for one chapter member registration at the early bird rate, 100 CAT points for a $100 discount on registration, etc.) and will reflect the early bird/regular registration prices.
Spaces in shared hotel rooms will be available for 130 points per person for a 3-night stay (checking in Friday, March 27, checking out Monday, March 30).
All CAT point transactions must be made by Friday, February 28, 2020. However, we strongly encourage you to make these arrangements by the end of January so that you can be sure you have a spot in a shared hotel room before they all fill up, and so that you can book your travel as cheaply as possible (flights get more expensive the closer you book to your departure date).
HOW TO SPEND YOUR CAT POINTS
In order to spend your CAT points on conference expenses, you need to have submitted an up-to-date chapter roster and not have any remaining CAT point debt. Once you have met those two conditions, you may contact your U.S. Movement Building Fellow, Global Program Coordinator, or send an email to firstname.lastname@example.org. Be prepared to send the full names and email addresses of those from your chapter who plan to use CAT points for registration and/or lodging. Your SSDP staff member will handle lodging confirmations on their end, and they will create a discount code that you can use to complete your registration.
If you have questions about how to log points or aren’t sure if your chapter has a CAT account, please contact your U.S. Movement Building Fellow or Global Program Coordinator.
Go on your university’s dime
This is one of the best and easiest ways to get funding to cover the cost of travel and lodging. Most universities in the United States have student activity funding and/or conference funds that students can use to finance campus life activities, hold events, and travel to conferences. Additionally, academic departments may offer conference scholarships as well. If you plan enough in advance, you may be able to have your school cover the costs up front instead of waiting for a reimbursement.
How to find and apply for conference funding from your university
Adapted from Getting to SSDP2017 on your University’s Dime by Miranda Gottlieb ‘15 and How to get funding from your University in 5 easy steps by Rachel Wissner ’11
- Research sources of funding.
- Universities usually will have multiple pools of funding for students to use to finance academic endeavors or extracurricular activities. Make sure you are seeking the right one for conference funding. If your chapter is chartered by or accredited by your university, you may be able to use funding through student government. If your chapter is not chartered by your university, there may be a general activities fund available to you regardless. Do some Googling with the keywords “[your university],” “conference funding,” “student activity funding.” Check with the office of student activities or student life to find out how to apply for conference funding. Check with your academic advisors if there are conference scholarships available through your departments.
- Estimate your budget.
- Come up with a budget that includes estimated cost of lodging, travel, conference registration, and meals. Be conservative but realistic. If you show your school that you are being frugal, they may be more inclined to grant you funding to cover most or all of your expenses.
- Write a proposal.
- In order to receive funding, you will likely have to submit a proposal or give a presentation in front of a student government committee, university administrators, or faculty. Prepare yourself as much as possible. Make sure all logistical needs are accounted for. Write a brief 250-500 word statement on the conference content, what you want to learn and what skills you want to build, and how attending will support your academic and personal growth. Be prepared to provide items such a copy of past conference programs (available at https://ssdp.org/events/), a printed copy of the conference website, quotes from rental car agencies or airlines, receipts, a print out of the hotel website, and estimated costs of gas prices.
- Submit it as early as possible.
- The earlier you submit your proposal, the more likely you will be granted funding to cover all or most of your costs. Also, if you submit early enough, your school can cover the costs outright instead of providing a reimbursement after the conference.
- Follow up.
- After you’ve submitted your proposal, make sure to follow the necessary steps to complete the process. Check back in once a week to make sure you’ve completed everything you need to receive funding. School bureaucracies can often be disorganized, so it is in your best interest to take initiative and stay on top of your request yourself.
There are many ways to fundraise for yourself and your chapter. It’s as simple as using an online fundraising platform like Gofundme or Youcaring and sharing your fundraiser on social media, or asking your friends and family to chip in. In the past, students have done Spring cleaning and sold old belongings on E-bay to raise money to travel to the conference. Your chapter can hold a bake sale on your campus, a potluck dinner, or a party at a venue. For help hosting a fundraising event, please check out our Student Fundraising Events Guide.
Apply for scholarships from outside organizations
Outside organizations may provide travel scholarships or stipends to student activists or academics. One example is the scholarship from Speech First. Google searches including the keywords “student conference travel funding” can yield results. It may take some fishing through search results, but there is funding out there for student civic and political engagement.
Secure a first-time corporate sponsor
SSDP students and alumni who secure a first-time corporate conference sponsor can earn one free conference registration. Contact email@example.com with questions about this opportunity.
SSDP Intersectionality Committee is a collaborative committee comprised of board, staff, and community members. Committee membership is open to anyone committed to ending the War on Drugs, ending the criminalization of people of color, and ending systemic oppression. SSDP’s Intersectionality Committee seeks to ensure SSDP builds an inclusive movement that centers the lived experiences of those most marginalized by the War on Drugs and empower folks who are directly impacted. The scholarship is intended to help fund travel and lodging for folks who face financial barriers that would otherwise prevent them from participating in the conference.
Deadline: February 7, 2020
Eligibility: Active SSDP chapter members, active SSDP ambassadors, and alumni with continued involvement in SSDP. Alumni are encouraged to apply but priority is given to active chapter members and ambassadors.
To apply: Submit this application
The Daniel Jabbour ’07 Memorial Scholarship
Daniel Jabbour ‘07, an SSDP all-star alumnus, passed away in April of 2014. To honor and remember him, SSDP created the Daniel Jabbour Scholarship Fund to help send outstanding activists to SSDP conferences. Daniel’s driving passions in drug policy reform, psychedelics, and harm reduction led him to found the San Francisco Psychedelic Society. This scholarship will be awarded to someone who has exhibited their dedication to education and policy reform around psychedelics and/or harm reduction.
Deadline: February 7, 2020
Eligibility: SSDP chapter members, SSDP alumni, and members of the San Francisco Psychedelic Society who have exhibited dedication to harm reduction and policy reform for psychedelics.
To apply: Submit this application
This scholarship fund aids non US SSDP members to attend the conference. The international network has grown rapidly over the last year and we hope to bring as a diverse and representative group of people from our network to the conference. The fund intends to aid these members to finance the additional travel costs they incur traveling to the US. This includes, but is not limited to: international flights, visa application fees, additional lodging costs, additional transport.
This scholarship will be awarded to members of the international network whose activities have had significant impact. Preference will be given to those from the global south and those who have not previously attended a SSDP Conference.
Deadline: January 13, 2020 (for applicants from Africa), February 7, 2020 (for applicants from all other regions)
Eligibility: Active SSDP chapter members, active SSDP Ambassadors and alumni (are required to have continued involvement with SSDP).
To apply: Submit this application